As 2019 unfolds, the demand for body worn cameras (BWCs) in law enforcement continues to gain momentum. The conversation around BWCs has evolved significantly in recent years, with more attention being paid to their usage, policies, and funding. With this increased attention comes a growing number of solicitations from various providers and vendors. In this blog post, we will discuss the essential aspects of the 2019 body worn camera solicitation landscape to help law enforcement agencies make informed decisions when exploring and acquiring these vital tools.

Trends in Body Worn Camera Solicitation

To better understand the current landscape, it's essential to examine the trends emerging in 2019. Some of the key trends include:

1. Increased emphasis on data management and storage: As the usage of body worn cameras increases, so does the amount of data generated. As a result, many solicitations now focus on secure data storage and management solutions as a critical aspect of a successful BWC program.

2. Integration with existing systems: Providers recognize that law enforcement agencies have invested significant resources into their existing systems and infrastructure. Thus, solicitations often include offers to integrate BWC solutions with current systems such as Computer Aided Dispatch (CAD) and Records Management Systems (RMS).

3. Competitive pricing and alternative funding options: As more providers enter the market, competition intensifies, leading to better deals for agencies. Many solicitations now offer competitive pricing models, package deals, and alternative funding arrangements such as grant opportunities and leasing options.

4. Comprehensive training and support: Providers are more focused on ensuring their end users can successfully implement and navigate the use of BWCs. Consequently, solicitations now commonly include comprehensive training and ongoing support programs to help agencies maximize their investment in body worn camera technology.

Key Considerations for a Successful Solicitation Process

To ensure a successful solicitation experience, law enforcement agencies should consider the following tips:

1. Define your goals and objectives: Clearly articulate why your agency is pursuing a body worn camera program. Determine whether the primary purpose is officer safety, evidence gathering, accountability, or a combination of these. This clarity at the outset will make it easier to select the best-fit solution.

2. Engage all relevant stakeholders: Solicit input from officers, command staff, prosecutors, and other stakeholders who will interact with the BWC system. This not only ensures a smoother implementation process but also helps generate buy-in and trust in the final program.

3. Research and evaluate vendor capabilities: Thoroughly research the market and understand the capabilities of different vendors, their hardware, and the accompanying software ecosystems. This is a critical step in matching your agency's needs with the right provider.

4. Understand the full cost spectrum: Look beyond the initial purchase price, and consider the full range of costs associated with implementing and maintaining a BWC program. This includes data storage, staff training, policy development, and hardware replacement schedules.

5. Stay apprised of potential funding opportunities: Continuously explore funding opportunities such as federal, state, and local grants or partnerships with private organizations. This can help your agency secure resources to support a successful BWC program.

Navigating the Solicitation Process

1. Develop an RFP: Start with a comprehensive Request for Proposal (RFP) that clearly outlines your agency's objectives, requirements, and evaluation criteria. This will simplify the screening process, save time, and ensure responses are tailored to your specific needs.

2. Leverage sample RFP templates: Many providers and government agencies offer sample RFP templates that can be customized to fit your agency's requirements. These can be invaluable resources to kick start the RFP creation process.

3. Create an evaluation committee: Appoint a diverse committee comprising representatives from various departments and levels within your organization. This promotes an impartial evaluation process and ensures the selected vendor and solution adequately address all stakeholders' needs.

4. Transparently score and rank vendors: Use a transparent scoring system to evaluate vendors based on their responses to the RFP. This not only helps avoid potential bias but also creates a clear and consistent evaluation framework.

5. Trial the solution: Where possible, request a trial period or pilot program from your shortlisted vendors. This allows your agency to test the suitability of the BWC system in the field before making a long-term commitment.

In conclusion, the 2019 body worn camera solicitation landscape presents a wealth of options and potential pitfalls for law enforcement agencies. By staying informed on current trends, engaging with stakeholders, and conducting thorough research, agencies can maximize the benefits of body worn cameras while minimizing the risks associated with their implementation. Remember, a robust and successful BWC program not only improves officer safety but also fosters a stronger relationship between law enforcement and the communities they serve.